January 30, 2025
Amazon Web Services

AWS Infrastructure & Subscription Management Support for Gorgany’s Supply Chain Operations

Background & Challenges

Gorgany is a leading supplier and distributor of outdoor and camping gear in Ukraine, managing a complex supply chain that connects manufacturers, warehouses, retail stores, and an extensive e-commerce platform. Their operations rely on real-time inventory tracking, seamless supplier coordination, and efficient order fulfillment to ensure customers can access high-quality outdoor equipment both in-store and online.

With growing demand, Gorgany faced several key challenges in managing their supply chain efficiently:

  • Ensuring real-time inventory updates across multiple warehouses and retail locations to prevent stock discrepancies.
  • Maintaining fast and reliable order processing for e-commerce customers and B2B partners.
  • Scaling AWS infrastructure dynamically to handle seasonal demand spikes during peak shopping periods.
  • Securing sensitive customer data and business transactions while maintaining regulatory compliance.
  • Optimizing cloud costs and SaaS subscriptions, preventing unnecessary expenses and improving financial predictability.

To support their expanding operations, Gorgany needed a scalable and cost-efficient AWS infrastructure capable of supporting supply chain activities while maintaining financial control over cloud and software expenses.

Optimizing AWS for Supply Chain Execution & Order Fulfillment

Gorgany’s platform is designed to manage order processing, track inventory in real-time, and coordinate shipments efficiently. Their supply chain operations involve receiving stock from suppliers, validating inventory, picking and packing orders, and handling customer deliveries. These processes require a robust AWS environment to maintain accuracy and operational speed.

To improve performance, security, and scalability, Partnerway provided AWS infrastructure support with a focus on:

  • Auto-scaling AWS resources to handle fluctuating e-commerce and retail traffic without system slowdowns.
  • Optimizing database and storage solutions to ensure accurate, real-time inventory tracking across all warehouse and retail locations.
  • Enhancing security measures by implementing IAM best practices, encryption, and continuous monitoring to protect sensitive transaction data.
  • Improving backup and disaster recovery strategies to prevent data loss and ensure business continuity.

These improvements helped Gorgany streamline order processing, reduce fulfillment delays, and maintain accurate inventory levels, ensuring a seamless shopping experience for both online and offline customers.

Implementing Spendbase for Financial Planning & Internal Communication

Beyond AWS infrastructure optimization, Gorgany required better control over cloud spending, SaaS subscriptions, and internal supply chain communication. Managing new software licenses, tracking AWS usage, and coordinating budget approvals across departments was becoming increasingly complex.

Spendbase was implemented as a centralized tool for financial planning, supplier management, and internal collaboration, providing:

  • Real-time cost tracking for AWS expenses and SaaS subscriptions, ensuring resources aligned with actual demand.
  • A structured system for managing supplier agreements, software contracts, and payment approvals to eliminate financial inefficiencies.
  • Automated contract and renewal tracking, preventing unnecessary expenses and reducing the risk of expired licenses or overpayment.
  • Approval workflows for new accounts, licenses, and services, improving communication between IT, finance, and supply chain teams.
  • AWS cost optimization strategies, leveraging Reserved Instances, Savings Plans, and AWS credits to reduce infrastructure costs while maintaining high availability.

With Spendbase, Gorgany achieved better financial visibility, streamlined supplier management, and improved internal coordination, ensuring IT spending aligned with business priorities.

Implemented Solutions

Partnerway’s AWS and Spendbase implementations provided both technical and financial optimizations to support Gorgany’s growing supply chain. Key solutions included:

  • Scalable AWS architecture to handle high transaction volumes and ensure seamless customer experience.
  • Security and compliance reinforcements to protect sensitive customer and supplier data.
  • AWS cost optimizations using Reserved Instances and Savings Plans, reducing infrastructure expenses.
  • Spendbase integration for centralized subscription and supplier contract management, improving budget oversight.
  • Automated internal approval workflows for IT and finance teams, ensuring efficient decision-making.
  • Enhanced backup and disaster recovery measures to prevent downtime and data loss.

By improving AWS infrastructure for supply chain execution and Spendbase for financial oversight and collaboration, Gorgany gained a more resilient, efficient, and cost-managed supply chain platform.

Results Achieved

The combined impact of AWS infrastructure enhancements and Spendbase integration resulted in significant improvements for Gorgany:

  • More accurate inventory tracking, ensuring real-time stock visibility across all locations.
  • Faster and more reliable order processing, reducing fulfillment times for e-commerce and retail customers.
  • Stronger data security and compliance, protecting sensitive business and customer data.
  • Optimized AWS spending, improving budget predictability and reducing unnecessary cloud expenses.
  • Streamlined supplier and SaaS contract management, preventing financial inefficiencies.
  • Better internal collaboration, allowing teams to approve and deploy new services quickly.

These improvements positioned Gorgany to scale operations efficiently while maintaining financial control over their cloud and software expenses.

Future Roadmap

Partnerway will continue working with Gorgany to refine AWS infrastructure and financial planning, with key focus areas including:

  • Further cost optimizations, refining Reserved Instances and Savings Plans based on evolving usage patterns.
  • Expanding Spendbase for supplier and contract management, improving financial forecasting.
  • Strengthening disaster recovery planning, ensuring long-term system resilience.
  • Automating deployment workflows, enabling faster and more secure platform updates.

By maintaining a structured approach to AWS infrastructure and financial oversight, Gorgany can continue growing its supply chain operations efficiently and cost-effectively.

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Svitlana Tatiienko
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