January 30, 2025
Amazon Web Services

AWS Infrastructure & Subscription Management Optimization for 42flows’ Supply Chain Platform

Background & Challenges

42flows is a supply chain software provider specializing in CRM, process automation, and enterprise solutions for large-scale retailers. Their platform is essential for managing customer order creation, validation, scheduling, fulfillment, and invoicing, ensuring smooth operations for clients like Varus. It integrates with logistics providers, warehouse management systems, and payment processing platforms, allowing retailers to efficiently manage the movement of goods from inventory to customers.

As their client base expanded, the complexity of real-time order processing and fulfillment increased. This introduced several key challenges:

  • Handling fluctuating order volumes without delays or system slowdowns.
  • Ensuring data consistency across multiple retail systems for accurate inventory tracking and delivery scheduling.
  • Maintaining a secure and compliant environment to protect sensitive business and customer data.
  • Optimizing cloud infrastructure costs while keeping the platform scalable.

To continue supporting its growing network of retailers, 42flows required a cloud infrastructure that could scale dynamically, remain cost-efficient, and ensure uninterrupted operations.

Optimizing AWS for Order Fulfillment & Supply Chain Execution

42flows' platform is designed to manage the entire order fulfillment process, covering every stage from order receipt to shipment. It enables real-time order validation, delivery scheduling, picking, packing, shipping, and invoicing, ensuring retailers can process orders efficiently.

To enhance performance, security, and scalability, Partnerway provided AWS infrastructure support with a focus on:

  • Auto-scaling AWS resources to handle peak order processing demand without system slowdowns.
  • Optimizing compute and storage performance to improve transaction speeds and ensure accurate inventory updates.
  • Implementing real-time monitoring and security measures to protect supply chain data and maintain compliance.
  • Enhancing backup and disaster recovery processes to ensure business continuity during unexpected disruptions.

These optimizations helped 42flows maintain seamless order processing for retail partners, reducing fulfillment delays and ensuring uninterrupted supply chain operations.

Implementing Spendbase for Financial Planning & Internal Supply Communication

Beyond AWS infrastructure optimization, 42flows needed a solution to track cloud spending, manage SaaS subscriptions, and improve internal communication across its IT, finance, and operations teams. Managing new accounts, licenses, and approvals for cloud services required structured coordination to ensure cost-effective resource allocation.

Spendbase was introduced to provide centralized financial oversight and streamlined internal communication for supply chain planning. Key benefits included:

  • Real-time cost tracking for AWS and SaaS expenses, allowing better alignment between cloud usage and operational demand.
  • A centralized system for managing supplier agreements, software subscriptions, and payment approvals.
  • Automated tracking of contract renewals, preventing unnecessary expenses from unused services.
  • Approval workflows for new accounts, licenses, and services, enabling efficient collaboration between IT, finance, and operations teams.
  • Cost optimization strategies using Reserved Instances, Savings Plans, and AWS credits, reducing infrastructure expenses while maintaining performance.

By integrating Spendbase, 42flows gained better financial visibility, improved cost predictability, and an efficient way to coordinate internal decisions on cloud services and software investments.

Implemented Solutions

Partnerway’s AWS and Spendbase implementations improved both supply chain execution and financial planning. Key solutions included:

  • Auto-scaling and workload balancing to maintain system stability during high transaction volumes.
  • Security enhancements such as IAM refinements, encryption enforcement, and AWS Security Hub integration to protect data.
  • Cloud cost optimizations using Reserved Instances, Savings Plans, and AWS credits to reduce operational expenses.
  • Subscription and supplier agreement management, centralizing oversight of AWS services and SaaS subscriptions.
  • Automated approval workflows, enabling more efficient internal communication and decision-making when expanding infrastructure.
  • Backup and disaster recovery improvements, ensuring minimal downtime risks.

By optimizing AWS infrastructure for execution and implementing Spendbase for financial oversight and collaboration, 42flows achieved a more resilient, efficient, and cost-managed supply chain platform.

Results Achieved

The combination of AWS infrastructure enhancements and Spendbase implementation resulted in significant operational and financial improvements:

  • Faster and more reliable order processing, ensuring seamless order fulfillment and reduced delays.
  • Stronger security and compliance, protecting sensitive business and customer data.
  • Optimized cloud spending, improving budget predictability and eliminating wasted resources.
  • Streamlined supplier and SaaS contract management, preventing budget inefficiencies.
  • More efficient internal communication, allowing teams to approve and deploy new services quickly.
  • Improved system stability and uptime, ensuring uninterrupted operations for 42flows' retail partners.

These improvements positioned 42flows to scale its platform without operational disruptions or unexpected cloud expenses.

Future Roadmap

Partnerway will continue working with 42flows to enhance AWS infrastructure and financial planning, focusing on:

  • Further cost optimizations, refining Reserved Instances and Savings Plans as usage patterns evolve.
  • Expanding Spendbase functionalities, improving supplier contract visibility and financial forecasting.
  • Strengthening disaster recovery planning, ensuring long-term system resilience.
  • Automating deployment workflows, enabling faster and more secure platform updates.

By maintaining a structured AWS and financial planning approach, 42flows can continue to grow its supply chain solutions while ensuring efficiency, security, and cost control.

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Svitlana Tatiienko
COO at TrusTech